Your Profile

Your profile page lets you manage your Legend account, update your personal information, and connect your user account to a person entity. This connection helps others understand who you are in the context of your organization.

Accessing Your Profile

To open your profile page:

1. Click your user avatar or name in the top-right corner of the dashboard
2. Select Profile from the dropdown menu
3. The profile page opens with your current account information

Updating Your Profile Information

Your profile displays the following information:

• First Name: Your first name as it appears in Legend
• Last Name: Your last name as it appears in Legend
• Email: Your email address used for authentication
• User ID: Your unique identifier in the system (read-only)
• Created: The date your account was created (read-only)
• Last Login: The date and time of your most recent login (read-only)

To update your name or email:

1. Click the Edit button on your profile page
2. Modify the fields you want to change
3. Click Save to apply the changes

Email Changes

If you change your email address, you will need to use the new email address for future logins. Make sure you have access to the new email address before making this change.

Changing Your Password

To change your password:

1. Click the Change Password button on your profile page
2. Enter your current password
3. Enter your new password (must meet the same requirements as account creation)
4. Confirm your new password
5. Click Save to apply the change

Password requirements:

• At least 12 characters long
• Contains at least one uppercase letter (A-Z)
• Contains at least one lowercase letter (a-z)
• Contains at least one number (0-9)

Password Security

Choose a strong, unique password that you don’t use for other services. Consider using a password manager to generate and store secure passwords.

Linking to a Person Card

Your user account is separate from your person entity. Linking them together provides several benefits:

• Your person card can display your user account information
• Others can easily find your user account from your person card
• The system can associate your activities with your organizational identity

To link your user account to a person card:

1. On your profile page, click Link to Person Card
2. A dialog opens showing available person entities
3. Search for or select the person entity that represents you
4. Click Link to create the connection

To unlink your person card:

1. On your profile page, click Unlink Person Card
2. Confirm the unlink action
3. Your user account and person card are now separate again

Automatic Linking

If your organization uses OIDC with auto-create person cards enabled, your person card may be automatically created and linked when you first log in. See Single Sign-On for details.

Understanding Your Group Memberships

Your profile page displays the groups you belong to. Groups control your permissions and access within Legend:

System groups:

• Admins: Members can access the admin panel and manage system settings
• Users: All authenticated users belong to this group by default
• Editors: Members can create and edit entities

Custom groups: Your organization may have additional custom groups created by administrators. These groups can control access to specific entities or features.

Viewing your groups:

• Your profile page lists all groups you belong to
• Group membership is managed by administrators
• You cannot add or remove yourself from groups

How groups affect you:

• Entity access: Some entities may be restricted to specific groups
• Edit permissions: Some entities may only be editable by certain groups
• Admin access: Only members of the Admins group can access the admin panel

If you need access to a specific entity or feature, contact your administrator to request group membership.

Session Management

Your profile page also provides information about your current session:

• Session ID: A unique identifier for your current login session
• Session Expiry: When your current session will expire
• Active Sessions: Number of active sessions for your account

Logging out: To log out of Legend:

1. Click your user avatar or name in the top-right corner
2. Select Logout from the dropdown menu
3. You are redirected to the login page

Logging out ends your current session. You will need to log in again to access Legend.

Account Security Best Practices

Use a strong password:

• Use a unique password that you don’t use for other services
• Consider using a password manager to generate and store secure passwords
• Change your password periodically, especially if you suspect it may be compromised

Log out when finished:

• If you’re using a shared or public computer, always log out when you’re done
• Don’t save your password in browser password managers on shared computers

Monitor your account:

• Check your last login time regularly to ensure no unauthorized access
• If you notice suspicious activity, change your password immediately and contact your administrator

Keep your information current:

• Update your name and email if they change
• Ensure your person card is linked if you have one
• This helps others find and contact you within the organization

Troubleshooting Profile Issues

Cannot edit your profile: If the Edit button is not available, you may not have permission to modify your profile. Contact your administrator for assistance.

Cannot change your password: If you cannot change your password, ensure you’re entering the correct current password and that your new password meets all requirements. If you’re still having issues, contact your administrator.

Cannot link to a person card: If you cannot find your person card in the linking dialog, it may not exist yet. Ask your administrator to create a person entity for you, or create one yourself if you have the appropriate permissions.

Group membership issues: If you believe you should have access to a specific group but don’t see it listed, contact your administrator. Group membership is managed by administrators and cannot be changed by users.

Related

User Management

Single Sign-On (OIDC)

Group Management